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Current Affairs & Topics

Posted on: April 16, 2020

City Council & Public Meetings Update

In person attendance policy NF

In-Person Participation for Virtual Meetings

With respect to public participation, in addition to virtual participation by members of the public, in-person participation will be available for upcoming May meetings in the City Council Chambers at City Hall, 201 West Palmetto Park Road. The meetings include:

  • Community Redevelopment Agency Regular Meeting / City Council Workshop - May 24, 2021, 1:30pm - 3:30pm
  • City Council Regular Meeting - May 25, 2021, 6pm - 8pm

In-person participation will be subject to the following below protocols:

The meetings will be held virtually, and virtual public participation will continue to be available through the virtual meeting procedures (utilizing communications media technology).  Individuals who wish to participate in person may view the meeting in the City Council Chambers and will be provided an opportunity to provide comments from the Council Chamber during public participation portions of the meeting.  In-person participants are strongly encouraged to wear a mask while in City Hall and the Council Chambers.  Seating in the Council Chambers may be limited (in addition, City staff coordinating the virtual meeting will be in Council Chambers, and individuals scheduled to present items to the City Council may also be in Council Chambers). Overflow seating will be coordinated in adjacent areas if necessary (and to the extent available and/or practical).

The virtual meeting will be displayed on the video screen in the Council Chambers and will be made available via video and/or audio to overflow seating areas if necessary (and to the extent available and/or practical).  In-person virtual meeting attendees will be able to offer comments during public portions of the meeting (such as on agenda items or during public requests) using a microphone or other communications media technology provided in the Council Chambers.  The City Clerk and/or staff coordinating the meeting will first invite those attending the meeting virtually to comment using the communications media technology software.  When the virtual attendees have spoken, in-person attendees will be provided an opportunity to speak.  Additional virtual and/or in-person speakers will be accommodated as necessary.  Public comments on agenda items and during public requests, whether virtual or in-person, are limited to one-5 minute opportunity per speaker per item.

To learn more about the virtual meetings or how you can participate, visit Virtual Meeting Instructions.

You can view the meetings and participate by doing the following:

  • Join the webinar
  • Livestream on the website
  • Watch on Boca TV
    • Comcast Channel 20, (within City limits)
    • AT&T U-Verse Channel 99 (within Palm Beach County)
    • Hotwire Channel 395 (within Palm Beach County)

Questions or comments? Ask them in real time during the webinar if logged on, send an email or leave a voicemail in advance. More information...

In-Person City Meetings to Resume 

City Council and board meetings will return to in-person meetings starting in June. Council meetings on June 7 and 8 will be held at 6500 North Congress Avenue, Boca Raton, FL 33487. Capacity will be limited to promote social distancing and face masks are encouraged for attendees. 

In addition, the following Boards will meet in person:

  • The Planning and Zoning Board will begin on June 17 at the 6500 North Congress Building.
  • Special Magistrate Code Hearings will be on June 9 and Special Magistrate Parking Violation Hearings will be on June 23 – both in City Hall Council Chambers.
  • The Community Advisory Board will be on June 22 in the Boca Raton Community Center Annex.
  • The Historic Preservation Board will be on June 9 in the Boca Raton Community Center Annex.
  • The General Employees and Police & FireFighter Pension Boards will be on June 10 and June 24 respectively – both in the First Floor Conference Room at City Hall.
  • The Executive Employees Pension Board will be on June 23 in the Third Floor Conference Room at City Hall.

Meetings will be streamed live on the City's website or Channel 20. There will no longer be an option for participants to call in during the meetings, however, participants may send public comments via email or voicemail:

  • Option 1: Email meetingcomments@myboca.us (including your name and address, and your comment), up until two hours before the starting time of the meeting. The full email will be reviewable by the City Council members or CRA Commissioners as part of the record. Emails received late will be made part of the record.
  • Option 2: Leave a voicemail at 561-393-7721 and follow the instructions in the greeting, up until two hours before the starting time of the meeting. Voicemail messages will be reviewable by the City Council members or CRA Commissioners as part of the meeting record. Messages received late will be made part of the record. (5-minute limit).

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